The Steering Committee (Lenkungsausschuss)
- Stefan Schmitt-Hüttebräuker (Chair) – for the Federal Government Commissioner for Culture and the Media (BKM)
- Dr. Barbara Rüschoff-Thale – Head of the Cultural Office of the Landschaftsverband Westfalen-Lippe (LWL)
- Jósef Malinowski – Chair of the Union of Poles in Germany
(called together as a result of the administrative agreement between the German Federal Government Commissioner for Culture and the Media and the Landschaftsverband Westfalen-Lippe on 26th November 2013)
The Board of Trustees (Kuratorium)
- Dietmar Osses (Chair) – Head of the Hannover colliery, Bochum, a part of the LWL Museums of Industrial Heritage Dortmund
- Prof. Dr. Peter Oliver Loew – The German Institute of Polish Affairs (DPI), Darmstadt
- Stanisław Budyn - Chair of the Polnische Katholische Mission Hannover
- Barbara Cöllen – Journalist, Deutsche Welle, Bonn
- Anna Stahl-Czechowska – Agit Polska, Berlin
- Czesław Gołębiewski – Culture-centre and restaurant "Gdańska", Oberhausen
- Anna Klimaszewska-Golan – Cologne
- Prof. Dr. Krzysztof Ruchniewicz (Deputy chair) – Head of the Willy Brandt Centre for German and European Studies at the University of Wrocław
- Aleksander Zając – The Convention of Polish organisations in Germany, Berlin